Starting on the home screen you will notice his register is a new account, set up with asset groups from the templates, the low-value pool turned on in register settings under pools and with no assets. First select asset import & new import. Chose your file & select upload.
On this next screen, it is important to check you have aligned the opening balance date with the corresponding WDV contained within your file. (In this case, we are uploading a file that has been depreciated to 30 June 2018). Next, you need to select yes if any of your assets are in pools, which is true in our case. This tells the import to look for and separate pooled assets.
On this next screen, we are going through the normal process of aligning AssetAccountant™ to your upload file. Throughout this process, AssetAccountant™ employs some intelligent code to help auto-align your fields. Buti it is still important to ensure each field is aligned correctly.
On this next screen, we are telling the system where to find your tax depreciation settings simply align your header column with the appropriate field. Next, its time to tell AssetAccountant™ how to separate your pooled assets from your non pooled assets. In the case of this upload tax code, 'LVP' located in tax method column separates these assets. However, support is built for the identifier to be located in any column. Now selected when the assets were transferred to the pool and where the pooled assets WDV is located within the file as at the opening balance date. For our file, these are noted as a transfer date located in a separate column and tax WDV, but it might be the case for Small Business pools that use simplified depreciation that this date is the assets first use date and the WDV is located in tax WDV or a separate column.
Next, we are aligning your accounts depreciation book. Now in some cases where one set of depreciation books has been kept Accounts will equal Tax & vice versa. For our upload file Accounts and Tax have been depreciated separately & therefore need to be aligned to there appropriate columns.
Now that AssetAccountant™ knows where all depreciation is located we are presented with an option to upload & associate any remaining columns as ‘Custom Fields’ in this case the user has gone to some lengths to record several unique fields that we will keep and the remaining fields that are unique to depreciation calculations in error-prone excel we can leave behind.
As we have set up groups before import AssetAccountant™ has been able to automatically align your groups to these groups. However, if you have not set groups before import that’s fine also as we can create new groups on the fly just like we are doing here for the group Mobile Phones.
Next, we need to tell AssetAccountant™ what the depreciation codes in the columns we mapped within your file align to in AssetAccountant™. Once again AssetAccountant™ intelligent system will do its best to auto-align for you but it is good practice to ensure these line up correctly.
You will notice on this screen we are ignoring LVP, Low-Value Pool as we will map Tax pools on the next screen. Now we map in our case LVP to Low-value pool & ignore the previously aligned tax methods. This is the same process with other pools such as Small Business pool and software pool etc.
On this next page, we are aligning our Account depreciation methods, this is the same process we have just been through for Tax without the need to worry about pools as they are a tax only method. Once again if you run a single set of depreciation calculations where Accounts equals Tax and vice versa these methods would be aligned the same.
Select next, and you will be presented with a summary of your import when you are happy select ‘Process’. Then 'Go to Assets' to see the result of the import & to 'Low Value Pool' to see you're pooled uploaded assets.